Apple Parental Controls (iPhones and Other Apple Devices)

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December 12, 2022

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Unlock this lesson to learn what you can do to keep kids safe on Apple devices

What parents will learn in this course

  • How to access and use Apple Screen Time and Family Sharing
  • How to set a Screen Time passcode so only they can change the limits or extend the time when requested
  • See how to access and set Downtime, App Limits, Communication Limits, Communication Safety, Always Allowed, Contents & Privacy Restrictions

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This is great info, thanks for giving me some ideas on how to start a dialogue with my teen!


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Table of Contents

What you need to know about Apple Screen Time

With so many Apple products on the market and in the hands of students around the country,  parents are wondering about parental controls on the iPhone and other Apple devices.  Apple Family Sharing and Screen Time are Apple’s answers to help parents restrict and monitor their students’ technology use.   

This SmartSocial guide will help parents and educators learn:

1) What parental controls Apple offers and how they work

2) How to set up Family Sharing and Screen Time

3) Tips on how to start a dialogue about digital safety for your family

Parent & student tips and walk-through (video)

(This student-friendly video can be shown in the classroom or at home)

What you’ll learn in this video lesson

(Click on the three lines or a blue dot in video progress bar to skip to a chapter)

  1. What is "Family Sharing"?
  2. What is "Apple Screen Time"?
  3. Tips for parents
  4. How to turn on "Family Sharing" and "Screen Time"
  5. What is "Downtime" and how to turn it on
  6. What is "App Limits" and how to turn it on
  7. What is "Communication Safety" and how to turn it
  8. What is "Communication Limits" and how to set it
  9. What is "Always Allowed" and how to set it
  10. What is "Content & Privacy" and how to set it
  11. Final tips to create a family dialogue

Click here to view the SmartSocial Family Media Agreement resource.

What is Family Sharing?

  • Family Sharing allows you to share access to many Apple services with up to 5 family members
  • Share music, videos, books, iCloud storage, photos, subscriptions and more
  • Parents can configure Screen Time limits through Family Sharing from their own device
  • Family Sharing is easily accessed through the settings screen with a list of all included family members  and a Family Checklist to help parents take advantage of all sharing features and parental control

What is Apple Screen Time?

Screen Time menu
  • Screen Time is Apple’s answer to parental controls for the iPhone, iPad, iPod touch 
  • It allows parents to set device usage limits, limit adult websites, and see reports of how a device has been used including how much time is spent on different social media apps
  • The feature can be configured on the device or remotely across devices with the same Apple ID
  • Screen Time can be found in the Settings app or via Family Sharing
  • At the end of each week, users receive a report of their device usage from the past week
  • Apple's parental control tracks use on the device, but doesn’t have the ability to track multiple users on the same device
  • Parents can set a passcode so only they can change the limits or extend the time when requested
  • Settings include: Downtime, App Limits, Communication Limits, Communication Safety, Always Allowed, Contents & Privacy Restrictions

Why should parents & educators care?

  • Studies show that too much screen time can impact a child’s cognitive development
  • Tracking how much time your family spends on their devices (and how they spend that time) is a great way to start regulating screen time, building positive habits, and starting conversations based on the usage data
  • The best way to ensure your family's safety online, on devices, and on social media is to have regular and open discussions about digital safety
There is also some evidence that children who watch a lot of television during the early elementary school years perform less well on reading tests and may show deficits in attention. New York Presbyterian
Children who spent more than two hours a day on screen-time activities scored lower on language and thinking tests, and some children with more than seven hours a day of screen time experienced thinning of the brain’s cortex, the area of the brain related to critical thinking and reasoning. - NewYork-Presbyterian Health Matters

What can parents do?

  • If your student has an Apple device, ensure that their iOS is up to date, that Family Sharing is set up, and configure the settings within the Screen Time feature
  • Configure settings based on what is appropriate for your student and their age
  • Don’t rely solely on Apple Screen Time to keep your children safe; create a Family Media Agreement with your family to establish ground rules (view the SmartSocial VIP resource Family Media Dialogue Guide and Agreement Templates
  • Have regular discussions about digital safety with your family, teach your student how they can self regulate their screen time, and empower them to use technology in a positive way

Family Sharing

  • Tap on the “Settings” app on the parent’s device
  • Directly under the parent’s name, tap on “Family”
  • Tap on the icon in the top right corner to invite family members with an existing Apple ID or to create a new child account
  • Follow the instructions to set up your family
  • When setting up a new child account, parents will have the option to “Turn on Screen Time” and set parental controls and restrictions from Family Sharing
  • There will be a slide bar to select the age of the child which will auto populate with default settings based on their age that you can later customize if you wish
  • In the Family Sharing menu, there is a Family Checklist that will list out reminders to change or update certain settings for everyone included in your family

Apple Screen Time

  • Make sure that all devices are updated with the latest iOS software and that Family Sharing is set up
  • From the Settings menu tap "Screen Time" then slide "Turn on Screen Time" to green and tap "Continue" 
  • Select "This is My Device" or "This is My Child’s Device"

What information is included in the Screen Time reports?

Users can select today or the past 7 days and review:

  • How much time the device has been in use
  • The number of notifications received
  • The most used apps (and how long the app was used)
  • How many times the device has been picked up and what app is used first
Screen Time Passcode

How to set a Screen Time Passcode

If you’re using Family Sharing to manage your child’s Screen Time account

  • From the Screen Time menu, tap “Use Screen Time Passcode” and follow the prompts to create and confirm a 4 digit code 
  • Enter your Apple ID  and password to be used if the passcode is forgotten

Important Settings

Downtime setting

Downtime setting menu
  • Downtime allows parents to create a schedule for device and app usage
  • Only the apps and phone contacts the parent has chosen will be available during the scheduled Downtime 
  • A reminder notification will appear 5 minutes before Downtime is scheduled to start 
  • The apps that are blocked during the specified time period will turn gray and have an hourglass icon next to the app name
  • From the Screen Time menu, tap "Downtime" 
  • Tap "Turn on Downtime Until  Tomorrow" to immediately turn off your child's access to the device
  • Slide "Scheduled" to green to set up a regular schedule for device access
  • Slide "Block at Downtime" to green
  • To gain more access, the child will have to request more time.  If this is not on then the child can ignore the downtime

App Limits

App Limits menu
  • Parents can set daily app usage limits for certain app categories
  • Limits refresh every day at midnight 
  • Once the app limit has been reached, the app’s icon will turn gray and have an hourglass icon next to the app name and will be unusable
  • From the Screen Time menu, tap "App Limits," tap "Add Limit"
  • All of the apps on the device will be listed in categories (tap "Other" for a complete list) 
  • Select the apps that need limits and tap "Next" in the top right
  • Set the desired amount of time and customize days and tap "Add" to save
  • To make limits specific to individual apps, repeat Add Limit and select one app at a time
  • Slide "Block at End of Limit."  To gain more access, the child will have to request more time

Communications Limits

Communication Limits
  • Parents can control who their child is allowed to have contact with via phone, FaceTime, text messages, and iCloud contacts
  • From the Screen Time menu, tap "Communication Limits" 
  • Tap "During Screen Time" to limit who is allowed to communicate during allowed screen time
  • ~"Contacts Only"
  • ~"Contacts & Groups with at Least One Contact"
  • ~"Everyone" ( including unknown numbers)
  • Tap "During Downtime" to limit who is allowed to communicate during the set downtime
  • ~ "Specific Contacts," the parent can add contacts to their child's iPhone or other devices
  • ~ "Everyone"
  • "Manage Child’s Contacts" for the parent to manage the child’s contacts
  • It will say Pending.  The child will have to approve that you can manage their contacts
  • If you want your child to be able to create or modify contacts without a passcode, tap “Allow Contact Editing”.  They will be able to communicate with anyone including unknown numbers

Communication Safety

Communication Safety
  • Messages can now detect when nude photos are being sent or about to be viewed on your child’s device.  Guidance and age-appropriate resources will be offered to help them make a safe choice
  • When the setting is turned on, messages that appear to contain nudity will be blurred and users will be warned that the “photo may be sensitive” 
  • Warning messages also provide ways to get help like leaving the conversation, blocking the contact, message someone they trust, etc. and “reassures the child that it’s ok if they don’t want to view the photo or continue the conversation” (Source: Apple)
  • If the user chooses to view or send the inappropriate image even after the warnings, Messages will confirm that they are sure they want to do so one more time
  • To turn this feature on or off, tap “Communication Safety”
  • Tap “Check for Sensitive Photos” to green to turn on and gray to turn off

Always Allowed

Always Allowed
  • Apps available during Downtime and aren’t affected by App Limits
  • By default, Messages, FaceTime, and Maps are Always Allowed (but users can change that within the Always Allowed setting)
  • Choose apps that are allowed at all times, even during Downtime
  • From the Screen Time menu, tap "Always Allowed" 
  • Tap "Contacts" and select "Everyone" or "Specific Contacts" 
  • Under Allowed Apps, press the minus or plus circles to add or remove apps from the list of apps available during Downtime

Content & Privacy Restrictions

  • Using the Content & Privacy Restrictions setting, parents can tailor the types of content that is allowed on their child's devices including limiting explicit content, configure what personal information apps get access to, turn off the ability to share locations, and restrict in app purchases
  • From the Screen Time menu, tap Content & Privacy Restrictions 
  • Turn "Content & Privacy Restrictions" to the on (green) position
  • Users can block or allow iTunes & App Store Purchases
  • Control which Apple default apps are allowed
Content & Privacy Restrictions

Parents can set content restrictions for:

  • Music, podcasts, news, and fitness
  • Music videos
  • Music profiles
  • Movies, TV shows, and books
  • Apps
  • App clips
  • Web content, parents can create an approved or blocked list of specific websites
  • Siri
  • Game Center features, including the ability to play multiplayer games

Parents can choose whether or not students can:

  • Share location services
  • Change passcodes
  • Change accounts
  • Change cellular data
  • Turn off Driving focus
  • Change TV provider
  • Background app activities

Apple Guided Access Lock

Do you ever let your young child play on your phone? Are you afraid they might someday delete photos, call your clients or even send nonsensical Tweets to hundreds of people? It happens all the time—but when a toddler is in the middle of a breakdown while you’re waiting for a table at your favorite restaurant, those concerns often give way under the more urgent need to offer him or her a much-needed distraction. So you hand it over and hope for the best.

It doesn’t have to be this way. The iPhone comes with creative protections to let even young kids play on your phone with relative safety.

Let us introduce you to the iPhone Guided Access feature—it allows you to restrict your child to a specific app, block certain buttons that appear within the app and even set helpful time limits.

What is Access?

Apple Guided Access screen
  • Guided Access keeps your phone locked into a single app for as long as you want it to be; only an adult who knows the access code can unlock it
  • Guided Access also allows you to disable unwanted features within a given app

How do you use Guided Access?

  • This feature is easy to find and enable:
  • ~Go to Settings, then General, and finally Accessibility. You’ll find “Guided Access” at the bottom. Switch it to “On,” create a four-digit passcode, and you’re ready to go
  • Open the app your child is going to use, and then lock the phone into that app by simply pressing the home button three times. Now you’re in Guided Access mode
  • To disable buttons within the app, just use your finger to circle the areas on the screen you want to disable

How does Guided Access help your family?

  • There are great apps available for kids of all ages, but children by nature are curious. Many will navigate away from the app you intended for them in no time to see what can be done with all those other fancy buttons. This feature solves that problem
  • Meanwhile, the ability to disable buttons makes a range of apps more child-friendly. If you want your child to FaceTime with an out-of-town relative, for instance, you can disable the mute, reverse-camera or end-call buttons and prevent them from sabotaging the call by accident
  • You can also set time limits for your child’s screen time. A sound will play indicating that time is almost up, and a voice will announce exactly how much time is left


Tracking how much time your family spends on their devices (and how) is a great way to start regulating screen time and build positive habits. If anyone in your family has an Apple device, consider configuring the Screen Time settings but understand that there are still ways for students to bypass those restrictions. 

There is no substitute for trusted adults being involved with a student’s digital habits, using the same apps that your student uses, and creating a supportive environment for your student to learn positive behaviors. Tools like Apple Screen Time help parents but they are by no means better at protecting students than parents are.  To learn more about other parental control apps visit our Parental Control Software Guide.

When parents understand how to set limits and dialog about them with their family they are better prepared for keeping their children safe in the digital world.

Additional Resources

Click here to view the SmartSocial Family Media Agreement resource

Click here to view Parental Control on Student Device: What Parents & Educators Need to Know

Click here to view Apple Air Tags (and other tracking devices): What Parents & Educators Need to Know

Click here to view Air Drop, Nearby Share, & Self Share: What Parents & Educators Need to Know About Student Device Dangers

MomTalk with Beth & Andrea discussing screen time tips

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